Volunteers

Guidelines, Manual, and Policies

The Penn Manor School District welcomes and values volunteer participation in our schools. To ensure the safety of our students, volunteers must comply with the School Board Policies, see below. The policy established requirements and procedures to confirm that school volunteers are in compliance with the provisions of Act 153 of 2014, which amended the PA Child Protective Services Law. The law requires unpaid volunteers who will have direct contact with children to obtain background clearances before commencing services as a volunteer.

PM Volunteer Welcome Letter

2020-21 Volunteer Manual
Should you have any questions, please contact the building principal or the Director of Human Resources at 717.872.9500, extension 2247.

Volunteers should review the following school board policies:

824: Maintaining Professional Adult-Student Boundaries
806: Child Abuse
916: Volunteers
247: Hazing

Application and Approval Process

The process for registering as a volunteer is as follows:

  1. Volunteer returns completed forms (Part 1).
  2. Volunteer completes and obtains required clearances and record checks (Part 2).
  3. Volunteer returns all fully completed forms and clearances to Building Secretary or District Office.
  4. Building Principal reviews forms and signs off on volunteer application.
  5. Human Resources provides final review and will notify the volunteer via email.

Part 1 – Required Forms

Six forms are required and must be included with clearances:
Volunteer Checklist
PM Volunteer Application
Registration and Emergency Contact Form
PM Volunteer Agreement
Arrest or Conviction Form
Affidavit

Part 2 – Required Clearances and Record Checks

Pennsylvania requires that all current school volunteers obtain the following clearances. There is no charge for clearances, except for the FBI Criminal Background Check (approximately $23.85):

  • Pennsylvania State Police Criminal Record Check
  • Pennsylvania Child Abuse History Clearance
  • FBI Criminal Background Check (through IdentoGo – if you have lived in Pennsylvania for less than the past 10 years).
  • Exemption form from FBI Background Check (if you have lived in Pennsylvania within the past 10 years)
  • Completed Arrest/Conviction Report and Certification Form (PDE 6004)

Clearance Instructions

Frequently Asked Questions about Volunteer Clearances

Instructions for Completing Clearances

  • State Police Criminal Records Check (no fee)
    Applicants can access the website epatch.state.pa.us or apply by mail at:  PA State Police Central Repository – RCPU, 1800 Elmerton Ave., Harrisburg PA 17110-9758.
    When applying on the website, click the yellow box labeled new record check. A record check details response status screen will appear. Please select and print the Certification Form.
  • Child Abuse Clearance (no fee)
    Applicants can access the website www.compass.state.pa.us/CWIS.
    Creating an account and submitting a clearance application online will provide access to the results or the status of the request if results cannot be processed immediately.
    You will have access to your results within 14 days of receipt of the application.
    For more information, contact the ChildLine Verification Unit at 717.783.6211 or toll free at 1.877.371.5422.

FBI Fingerprinting Clearance Notice for Volunteers-NEW 1/1/18

Registration – The applicant must register prior to going to the fingerprint site. Pre-enrollment  can be completed online or over the phone. The registration website is available online 24 hours/day, seven days per week at https://uenroll.identogo.com. Telephonic registration is available at 1-844-321-2101 Monday through Friday, 8:00 am to 6:00 pm EST. During the pre-enrollment process, all demographic data for the applicant is collected (name, address, etc.) along with notices about identification requirements and other important information.
When registering on-line, an applicant must use the appropriate agency specific Service Code to ensure they are processed for the correct agency and/or applicant type. Using the correct service code ensures the background check is submitted for the correct purpose.
The service code for public school employment is 1KG6Y3.

Fingerprint requests processed through any other agency or purpose cannot be accepted and are not transferable. If an applicant enters the wrong code by mistake, the incorrect applicant type will appear at the top of the screen. The applicant should select the “Back to Home” button and begin the process again, by reentering the correct Service Code. If the applicant proceeds with the process under the incorrect code, the pre-enrollment and/or results cannot be transferred to another state agency and the applicant will have to start the process over and pay for the background check again.

Payment – The applicant will pay a fee of approximately $23.85, for the fingerprint service and to secure an unofficial copy of the Criminal History Record. Major Credit Cards as well as Money orders or cashier’s checks payable to MorphoTrust will be accepted on site for those applicants who
are required to pay individually. No cash transactions or personal checks are allowed.

Fingerprint Locations – After registration, the applicant proceeds to the fingerprint site of their choice for fingerprinting. The location of the fingerprint sites and days and hours of operation for each site are posted on IDEMIA’s website at https://uenroll.identogo.com. The location of fingerprint sites may change over time; applicants are encouraged to confirm the site location nearest to their location.

Fingerprinting – At the fingerprint site, fingerprint transaction begins with a review of the applicant’s qualified State or Federal photo ID before processing the applicant’s transaction. A list of approved ID types may be found on the IDEMIA website at https://uenroll.identogo.com . Applicants will not be processed if they cannot produce an acceptable photo ID. After the identity of the applicant has been established, all ten fingers are scanned to complete the process. The entire fingerprint capture process should take no more than three to five minutes.

Report Access – For the public schools to access the official report via the electronic system, applicants must provide their UEID to the hiring entity (as shown on the receipt provided after fingerprint capture). Applicants will receive an unofficial copy of their report for their records.

  • This must be completed ONLY if you have not lived in Pennsylvania for the past 10 years or longer. If you have lived in Pennsylvania for more than ten (10) years, you must complete an Affidavit and fingerprints are not required.

Part 3 – Volunteer Submits All Forms, Clearances, and Record Checks

For additional questions, contact Jessica Ayala, Human Resources / Secretary to Assistant Superintendent, 717.872.9500 extension 2222; jessica.ayala@pennmanor.net or Theresa K. Chiodi, Director of Human Resources, 717.872.9500, extension 2247; theresa.chiodi@pennmanor.net.